MeetGreen takes this responsibility very seriously. In conjunction with Arrive Conference Solutions, we apply risk assessment and emergency preparedness plans to all our upcoming hybrid and in-person events. The method can be broken down into the following:
Event Health and Safety Assessment
The first step in any plan to protect is to assess the situation. Event organizers will need to evaluate the spread of COVID19. Then understand the measures required for control and prevention. This is the time you will make the “Go-No Go” decision.
Event Health and Safety Mitigation & Prevention
Once you have decided to hold the event, the following steps begin. From supplies to disinfecting, to staff training, the preparedness starts early as you monitor conditions. Thorough screenings and protocols begin when the participants arrive. Strictly enforce a “No Tolerance” policy.
Event Health and Safety Response
What happens when someone is exposed? Enforcement and notification plans must be in place, including consulting with local, state, and CDC for daily procedures and updates. If the Emergency Response Plan’s first steps are carefully followed, this step may never be needed.
Event Health and Safety Recovery
What kind of follow-up is required after an active case is discovered? Isolation and care of the infected party and how information is handled are all vital during this part of the process. Working with federal and local authorities will most likely be required.
“Crisis preparation goes a long way to protecting you, your staff, guests, attendees, and other stakeholders. Working with trained staff and venue personnel is key to keeping these stakeholders safe. It’s important to keep up with changes in C19 research and monitor WHO, CDC, and local/state agencies.” Alan Kleinfeld, Arrive Conference Solutions
It would be irresponsible as the host organization or event producer to expect attendees to safely maneuver through an in-person event without protocols in place. Also, it is inappropriate for the organizers to shift full responsibility to the meeting venue. Our first duty is to the health and safety of everyone concerned. If we cannot, with good faith, gather our communities safely, we should convene them in another manner.