Conference and Event Management

Incredible Things Happen When People Get Together

We believe our role is to make your job easier.

MeetGreen works seamlessly to achieve your vision and make your event a memorable experience…either in-person, virtual, or hybrid. Whether you are looking for a single service, help in a few areas, or complete meeting management, MeetGreen delivers your event with something few others can: confidence and a genuine commitment to sustainability.

With over 29 years of experience, our event team has seen it all from our work on large corporate meetings to small, non-profit symposiums. Our depth of knowledge includes the ability to engage attendees either face-to-face or virtually with an advanced understanding of event technology. We explore innovative revenue strategies including hotel commission rebates to offset the cost of our services. To find out more information contact us.

What We Do

MeetGreen works with progressive global organizations to integrate leading event sustainability practices and produce conferences and events that deliver targeted business results

Our Services

Project Management

Facilitate key stakeholders in determining the vision of the event
Work together to design a program to deliver optimum results
Develop a timeline for the event
Manage event timeline commitments and deadlines throughout the process
Schedule and oversee team meetings

Budget Planning

Increase your revenue and improve your bottom line with proven strategies
Negotiate, contract, and manage vendors to come in within budget

Fun Fact: Did you know that choosing healthy, fresh and local foods can reduce your food & beverage costs?

Virtual/Hybrid Meetings

Virtual and hybrid meetings provide unique opportunities to connect participants and provide educational opportunities without ever leaving their communities
At MeetGreen, we have the expertise to convene groups large and small and are well-suited to support your efforts
MeetGreen will provide carbon accounting services to show the carbon saved by including a virtual audience

Site Selection & Negotiation

Researching and selecting a city and meeting venue can be daunting.

From international to local destinations, MeetGreen works hard to provide the most attractive, budget-friendly, safe, and sustainable options available for you to choose from
We skillfully negotiate the terms with detailed contract language to provide the best possible agreement
MeetGreen will do a proximity location evaluation to determine the bestlocation for your event from a carbon perspective

Food and Beverage

Offering fresh, healthy food for attendees using local farms, minority owned businesses, and regional cuisine. Our team has a strong background in accomplishing this goal.

Food groups such as: allergies, preferences or faith-based options are considered during the planning as an integral part of the event experience
We maximize the budget and minimize the food waste
MeetGreen goes above and beyond typical sustainable, healthy menu planning to work with your caterer to ensure minimal use of disposable service ware and single use plastics

Logistics

We manage the meeting planning details so you can concentrate on getting the right people around the table to share your vision, contribute ideas, and build community
Our expert team is behind the scenes setting the stage, coordinating exhibitors, prepping speakers, and managing room sets

Registration

First impressions make a big difference. From pre-event to onsite, registration is the front line of any attendee experience.

Services include hands-on support, online platform management, name badge production, onsite registration systems, and post-event reconciliation
Registration is also the first-place stakeholders will experience sustainability at the event. From know before you go language to name badge decisions to registration giveaways, MeetGreen will advise on the most sustainable best practices.

Speaker Management

Design and manage speaker submission systems
Coordinate: papers/abstracts, photos, bios, presentations, and releases
Develop and send confirmation letters, agreements, and releases
Ensure the event communications materials contain speaker information
Assist speakers during the event, whether virtually or in-person

Sponsor & Exhibit Coordination

As key stakeholders, sponsor and exhibitor coordination is paramount to the success of any event. MeetGreen understands that:

Our work begins with the prospectus and continues until every single benefit is fulfilled
We understand the intricacies of working with the venue, general services contractors, unions, and freight companies for an impressive show

Sustainability Initiatives

Sustainable event management is woven into every aspect of our planning:

Site selection
Zero waste management
Carbon accounting
Post-event sustainability reporting

Green initiatives save time, money and reduce risk. Better yet, the attendee experience is enhanced. There is no added cost, it is who we are and what we do.

Detailed Services List

Want to learn more?

We offer a variety of event management services ranging from site selection, vendor negotiations, and onsite management to name a few. We have a comprehensive list available for you.

Detailed Services List

Download

Event Management Services Overview

Looking for a quick guide to our services? We have created a printable version of our Event Management Services list for you to download today!

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Training & Education

As you look to bring world-class knowledge to your event management team to save money and improve your environmental footprint, consider MeetGreen. Our training programs are designed to accelerate the introduction of sustainable meeting practices, using practical, real world know-how. These are some examples of the training we provide, each customized to your particular interests and needs.

Training Information