After every event, meeting managers produce reports for registration, food & beverage, room nights and budgets. We tie up all the loose ends in a neat little package. What planners usually fail to do is tell the story of the conference in an easy-to-digest document for all of the event stakeholders.
Our conference management team has adopted the practice of producing an Event Sustainability Report for each meeting we manage. In addition, to covering the green meeting practices it also consolidates valuable conference data. The report includes:
- Event Scope
- Event Purpose
- Sustainability Strategy and Challenges
- Meeting Venue
- Food and Beverage
- Communications and Registration
- Community Service
- Carbon Offsets
- MeetGreen Calculator Summary
- Recommendations for Future Events
- Photos of the Event
The sustainability initiatives, challenges, outcomes and recommendations in one neat package is provided to the host organization. Case studies not only help the organization and it’s stakeholders learn but also help other meeting managers and organizations who are working towards more sustainable events.
The Society for Ecological Restoration’s World Conference on Ecological Restoration has graciously agreed to share their recent case study with all of you. You may view the entire case study here.
So when you are “closing up shop” on another event, add a case study document to your final duties. You’ll be glad you did!
Thanks also to Rebecca Mebane, Project Manager, MeetGreen, for sharing her work with the world.