At MeetGreen, we believe sustainability and saving money go hand in hand. We can do so by finding creative alternatives to standard event practices, like reducing waste, and re-negotiating with our vendors. Our team is always looking for ways to deliver high-impact experiences without blowing the budget.

Here are just a few recent examples of how we’ve helped our clients save serious money through smart sustainable event cost savings planning:

Rethinking Materials Leads to Real Savings

One of MeetGreen’s long-term clients put enhanced focus on their environmental design by reducing their carpet usage by 35% compared to its 2022 baseline. This same client also achieved a 56% reduction in decal use during that same time period. A great example of thoughtful design decisions makes a real financial impact. This decision led to an estimated savings of $1.3 million dollars.

Carbon Labels That Influence Choices

For the first time, at the 2024 IMEX Frankfurt Gala Dinner, we helped implement a carbon footprint estimate for each meal option: 1.30 kg CO2e for the vegan dish and 4.38 kg CO2e for the chicken or fish entrée. Sharing this data with attendees ahead of time led to a 4 percent increase in vegan meal selection compared to the prior year. While subtle, it’s an effective way to guide more sustainable and often lower-impact catering choices. For more examples from this event read our case study.

Expert Negotiation Means Major Reductions

One client saved over $65,000 across multiple budget lines thanks to MeetGreen’s strategic vendor negotiations and scope adjustments. Highlights included:

  • $24,030 saved on AV services through contract negotiations.
  • $12,985 saved by scaling back decor, signage, and furniture.
  • $12,381 saved through nonprofit rate negotiations with the venue.
  • $5,825 saved by streamlining photography coverage.
  • $10,829 saved by shifting registration costs to attendees.

Smart Planning Equals Simple Savings

When another long-time MeetGreen client asked us to help reduce costs, we turned to creative yet practical solutions. Replacing printed signage with digital screens saved $2,572.84. Choosing in-house furniture instead of renting added another $6,432.00 in savings. Sometimes the most effective strategies are the simplest, and we are experts at finding them.

Saving money is not a side effect of sustainable planning. It is one of the benefits. Whether through contract negotiations, smarter signage, or attendee engagement, we help clients do more with less.