Every day we turn on the news and see new realities unfolding around the world. Severe weather, increased levels of social injustice and newfound forms of radical terrorism. It can be tremendously intimidating to formulate a comprehensive plan that prepares your team for the extreme or unknown. Understanding that no two events or venues are ever the same, you wonder how you will develop a plan for the safety of all event attendees?

The safety and security of participants is a key component to organizing an event. The customized emergency response planning services should provide guidance and information to key logistical staff about the steps to prepare for and follow in case of an emergency. The plan should address emergency response procedures as well as specific protocol for the Emergency Response Team to quickly respond to medical, human-cause or nature-caused emergencies.

Factors To Consider

How Will Participants Respond?

What Role Will Your Team Play?

Forms of Communication During a Crisis

Response Time from Local Support Services

Evacuation Plans

Lockdown Procedures

Alternative Venue Options

Communication Command Center

Services

MeetGreen offers a range of event response planning services to help your event or business prepare for today’s scenarios…

MeetGreen® Emergency Response Plan Template

Do-it-yourself with our basic event emergency response planning template. This template offers a framework for developing an Emergency Response Plan for events. It covers pre-planning protocol, onsite emergency response procedures, and necessary documentation and forms.

Download Free Template

Mentorship Support

Our Emergency Response Planning Services can help with writing a plan tailored for your event. Experts can work with you on an hourly basis to ensure you have everything covered. Additionally, we can help you tailor documentation forms and checklists to complete the plan for your organization’s events.

Staff Training

Emergency preparedness for meetings and events requires a prompt, calm, confident response from everyone on your team should the occasion arise. Staff training is an integral component of the process. We recommend an in-depth training for the first event using the Emergency Response Planning document and subsequent trainings, at least quarterly, to learn from actions taken during the last event and prepare for the latest situations.

We offer both in-person or virtual training to assist your event planning staff. Get oriented to specific topics and strategies that will help you address different issues related to your meetings and events both pre-event and onsite.

Full Emergency Response Plan

Emergency Response Plans are specific to your organization’s needs, the event venue and the destination city. There is no “one size fits all” plan you can quickly update and be confident you are prepared.

If you need a full emergency response plan for an upcoming event and don’t have the time or knowledge to develop this tool, hand off the development of your event’s Emergency Response Plan for implementation by your staff. The plan will include a policy statement, pre-planning protocol including site selection checklists, venue security and safety assessment forms and onsite emergency response procedures for a variety of potential scenarios. Our team will contact local health and safety authorities to design the procedures in conjunction with their response planning protocol.

Onsite Emergency Response Plan Implementation

Put your mind at ease and expand your capacity to manage onsite communications and response with our experienced, award-winning and accredited team. We will step in to implement the emergency response plans while you deal with the logistics of running the event and providing valuable content to attendees.

COVID19 Health and Safety Assessment and Planning

The first step to planning an in-person event during the pandemic is to assess whether or not it is even safe to hold it. A long list of variables must be taken into consideration such as local laws and protocols, where the attendees are based, type of travel required, ability to socially distance onsite, available medical facilities nearby, etc. MeetGreen works with an internationally-recognized system to make this decision.

Once you determine it is safe to hold an in-person event, the detailed planning begins. A series of protocols must be established, legal language included in contracts, ordering supplies and training staff for onsite implementation.

Highlight of Credentials

MeetGreen has created the roadmap for others to follow, and we continue to push the industry forward. For the past 25 years, MeetGreen has developed emergency response plans for our clients to assure the safety and security of the event’s participants. Our entire team is CPR certified and trained quarterly in event safety protocol. The expertise of valued associates gives us a depth of expertise to assist you.

Team Leader

Alan Kleinfeld

Alan Kleinfeld is a seasoned and highly-sought after consultant, educator and speaker. With years in meeting management, his expertise runs the gamut from A to Z. However, it is his time as a public safety officer that gives him a unique viewpoint into conference safety and security. A few of his safety subjects include site selection, emergency operations, workplace safety and crisis communications. He also conducts site analysis for planners and suppliers wanting to have the safest venues for their meetings and events. In addition, he’s completed training specific to health-related safety. Lastly, he continues to serve as a law enforcement officer.
Designations: CMP, CMM, LEO, MTA.

Contact us to learn more about collaborating with MeetGreen to achieve your goals.

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