Our Principles of Conduct

Priority Issues

MeetGreen acknowledges that event planning has significant impacts, which are both negative and positive. Since 2007 we have collected extensive event footprint data for over 84 event projects. We’ve learned the typical conference event attendee produces:

We strive to work with our clients and their suppliers to influence footprint reductions in all of these areas so that we can continue to enjoy events in ways that are also more environmentally and socially responsible. While our company may be small, our influence is significant, especially given our clients are also committed to these goals. In 2018 MeetGreen supported:

Corporate Sustainability Report 2018

We monitor our success in addressing sustainability issues and living our values by measuring MeetGreen® Calculator scores for our two primary types of event projects: conference management (hired for planning services) and sustainability (hired for sustainability services). Since 2009, project percentage scores have ranged as follows:

MeetGreen Calculator Scores 2018
Back of House Inspection


MeetGreen is committed to continuously improving against the following goals by 2020 as well as continuously improving what we do, and how we do it.

  • Reduce carbon footprint per FTE employee by 5%.
  • Offset all unavoidable carbon emissions by 100%.

  • Support four days of voluntary service per FTE employee per year.

Improve event project sustainability by:

  • Assuring per participant per day footprints for waste, landfill and carbon.
  • Improving MeetGreen Calculator scores for each event project year-over-year.


MeetGreen’s office footprint is roughly equal to one American home. We employed 12 full-time equivalent positions in 2018.

Office Energy Use

MeetGreen has one primary office location in Portland, Oregon. We operate a virtual office model where staff are permitted to work from home if desired. We provide transit subsidies to staff who commit to use transit over personal vehicle travel. A heating system conversion in 2008 and an office move in 2015 led to shifts in energy use noted below.

MeetGreen Office Natural Gas for 2018
MeetGreen Office Electricity for 2018

Office Waste Production

MeetGreen separates waste through an office recycling and composting program. Waste is charged by pick up and is not specifically measured. Diversion by hauler is noted annually.

MeetGreen Office Diversion 2018
Beach Clean Up

Office Water Use

MeetGreen Office Water Use 2018

MeetGreen’s office includes washrooms and kitchens for daily staff use. MeetGreen purchases BEF Water Restoration Certificates® equal to our operating footprint. This allows us to contribute to restoring the economic, recreational, and ecological vitality of national freshwater resources.

For more information, including how to support WRCs yourself.

Business Travel

MeetGreen Air Travel 2018

Due to the nature of our business, MeetGreen has a significant air travel footprint. The following graph summarizes annual air travel distances across all workers since 2007. MeetGreen has the most control over discretionary air travel, which we aim to minimize by encouraging webinar participation where possible as an alternative to panel presentations, carefully targeting networking trips and taking advantage of regional professional development opportunities. In contrast, client requirements are more difficult to control, and can cause air travel to fluctuate year-to-year.

Company Carbon Footprint

As a small company with a single office, and projects that take place throughout the world, it is no surprise that air travel is the most significant part of our company’s carbon footprint.

MeetGreen Carbon Emissions by Source 2018
Total Carbon Emissions
MeetGreen Carbon Emissions per FTE 2018
BEF Carbon Emissions Offsets

100% of carbon emissions reported since 2007 have been independently calculated and offset. Our 2018 emissions were purchased through the Bonneville Environmental Foundation.

100% of carbon emissions reported since 2007 have been independently calculated and offset. Our 2018 emissions were purchased through the Bonneville Environmental Foundation.

Social Responsibility

MeetGreen’s approach to social responsibility employs policies and training for staff, community service and project work. We conduct ourselves ethically according to our motto “Be a Good Human”, and commit to abide by the laws impacting our activities, and exceeding requirements where regulatory guidance may be lacking.

Healthy Work Approach

Event planning is consistently ranked in the top five “Most Stressful Occupations” and MeetGreen is striving for a healthier approach. We manage events in a strategic manner and keep our team’s focus on anticipating needs and following an agreed upon plan constantly updated during the planning cycle.  In short, there are very few “emergencies” which need immediate attention.

To stay refreshed, focused and in a state of well-being, our team is not expected to respond to planning requests evenings and weekends unless it is immediately prior to an event or they are onsite and giving it 100% of their attention.

We share our philosophy to invite conversation and inspire others to join us in our commitment to employee well-being.


As early adopters of the UN Global Compact, MeetGreen staff receive orientation and training regarding the following upon hire, and a minimum of once every two years:

  • Ethics
  • Risk management
  • Accessibility
  • Privacy
  • Fairness, anti-harassment and anti-discrimination
  • Human trafficking, child labor and slavery
  • Corruption/bribery
In addition, when as situations arise in today’s uncertain world, we quickly address them. During our weekly meetings, the entire team discusses the issue, our role as an organization, and necessary training which may be required to address it.

Day of Service

MeetGreen finances and encourages service by staff. Service often includes voluntary involvement in industry committees that support event sustainability. It also includes a paid Day of Service by all staff, who sought volunteer opportunities in their own communities. Staff projects and donations in 2018 have benefited Meals On Wheels, Bridging the Gap – Kansas City, Portland Homeless Family Solutions, Northwest Family Services, Columbia Gorge Ecology Institute, Raphael House, SMART, Yosemite Conservancy, California Fire Foundation, and Days for Girls.

In 2018, MeetGreen provided 11 hours per FTE in pro bono and volunteer work.

Healthy Work Approach
MeetGreen Training Session
MeetGreen CSR Day at Meals on Wheels

Project Work

Event projects also aim to create social benefit. In 2018 projects worked by MeetGreen benefitted 16 community-based organizations and provided 105 hours of volunteer service


MeetGreen is independently certified to meet the requirements of ISO 20121: 2012 for the planning and delivery of meetings and conferences and the provision of sustainability consulting services. Our company is a signatory to the UN Global Compact and reports annually on our progress. Measurements are collected by MeetGreen staff, using direct-reported data from vendors. Carbon footprint is independently calculated and offset by Bonneville Environmental Foundation.

ISO 20121: 2012
UN Global Compact

Contact us to learn more about collaborating with MeetGreen to achieve your goals.

We are a Sustainable Conference Management Agency