Hybrid meetings is the topic for the #MeetGreenChat on Wednesday, March 17th, 2021’s! Join us on Twitter at 11:00 AM PT.
What are the key components of hybrid meetings?
A1 I'd say the key component is distributed participants. Perhaps there is a central site, multiple local clusters, but there is a combination of gathering methods #MeetGreenChat
— Shawna McKinley (@s_mckinley) March 17, 2021
A1: From a sustainability vantage point, investigating renewable energy considerations and sourcing for both venue and platform #MeetGreenChat
— Eric Wallinger (@EricWallinger) March 17, 2021
What do you want the attendee experience to be like?
A2 We want both face-to-face and virtual attendees to receive value for their investment and to feel a part of the event. #MeetGreenChat
— Della Green (@MeetGreenDella) March 17, 2021
Q2 Self-determined! I like being able to choose how I want to experience the event via different media, depending on what I want to achieve and what is happening in my life #MeetGreenChat
— Shawna McKinley (@s_mckinley) March 17, 2021
What is the biggest opportunity you see for hybrid meetings?
A3 Hybrid events offer an opportunity to increase your community and be more accessible #MeetGreenChat
— nancyjzavada (@nancyjzavada) March 17, 2021
Q3: Removing some barriers that might prevent people coming to an event. Plus: the potential for reducing carbon emissions! #MeetGreenChat
— Shawna McKinley (@s_mckinley) March 17, 2021
What kind of budget impacts are you expecting?
A4: I am anticipating increased budgets primarily because the scope of planning, technology, and content delivery will be increasing #MeetGreenChat
— Eric Wallinger (@EricWallinger) March 17, 2021
Will there be different staffing roles for a hybrid meeting? If so, what are they?
A5 The short answer is yes. You'll need two teams, one for f-to-t and one for virtual and you will need someone bringing them together so the two can interact and have shared experiences. #MeetGreenChat
— Della Green (@MeetGreenDella) March 17, 2021
A5 And possibly multiple event sites, if there is more than one cluster where people are gathered. #MeetGreenChat
— Shawna McKinley (@s_mckinley) March 17, 2021
What do you think the first step will be in planning a hybrid meeting?
A6. As I shared last week on #expochat, I think the first question to ask is what features/experiences/content/tech of the #hybrid event can be shared across virtual & in-person? The more elements that are shared, the more the event is truly hybrid. #MeetGreenChat
— Peter Deitz (@peterdeitz) March 17, 2021
Q6 Carefully thinking through outcomes and audience needs, and how to fulfill them via different channels being used. So the same as any event in some ways: people-first planning! #MeetGreenChat
— Shawna McKinley (@s_mckinley) March 17, 2021
Will you limit the number of attendees? If so, how will you do this?
Q7 If reduced carbon is a goal I think it's less about limiting attendees and more about planning the event location(s) to limit travel emissions. #MeetGreenChat
— Shawna McKinley (@s_mckinley) March 17, 2021
A7. Certain events are inherently capped (because the audience is finite), best when capped (because of the depths of connections sought), vest when not capped (because it's mostly telecast content and unscripted, mass networking). Attendee limits depend. #MeetGreenChat
— Peter Deitz (@peterdeitz) March 17, 2021
Networking is a key component to any meeting. How will you connect on-line and in-person attendees?
A8: There is a quite a bit of innovation in this space. Establishing the goal/priority that virtual attendees can connect and meaningfully network with physical attendees..will be a key step forward for hybrid #MeetGreenChat
— Eric Wallinger (@EricWallinger) March 17, 2021
Q8 I really enjoy it when distributed event sites are given dedicated time to "show and tell" their projects, ideas, etc. It makes the experience feel more equal. Broadens the sense of community. #MeetGreenChat
— Shawna McKinley (@s_mckinley) March 17, 2021
How will you address Q & A sessions for all attendees?
A9: Interestingly dynamic features like Zoom's "hand-raising" or chat functions can help streamline Q&A interactions #MeetGreenChat
— Eric Wallinger (@EricWallinger) March 17, 2021
Q9 Having a moderator for questions from the distributed communities helps, and the role of that person should be ensuring ?s get voiced. Sometimes those outside the room are invited to ask ?s, but are ignored. #MeetGreenChat
— Shawna McKinley (@s_mckinley) March 17, 2021
When will you be holding or attending your first hybrid event?
A9: I am working on an event occurring in July that has both physical and hybrid components, and likely an increase leading through the Fall season #MeetGreenChat
— Eric Wallinger (@EricWallinger) March 17, 2021
A9 August, here! #MeetGreenChat
— Shawna McKinley (@s_mckinley) March 17, 2021
Any other thoughts around hybrid meetings?
Q11 Just that I hope they stick around, and improve as live events re-open. Having made a commitment to fly less I'll be relying on hybrid formats more and more in future. #MeetGreenChat
— Shawna McKinley (@s_mckinley) March 17, 2021
A11. Hybrid events need a new name. How about just "events"… and then caveat when a meeting is in-person only. #MeetGreenChat
— Peter Deitz (@peterdeitz) March 17, 2021
Thank you to everyone who participated in the “Hybrid Meetings” #MeetGreenChat! Our next chat is scheduled for April 7, 2021 at 11 AM PT! See you there!
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